Graves County Fiscal Court commissioners appointed a records custodian and adopted a policy and regulations regarding open records requests at their November meeting Monday.
County worker Joey Morrow was appointed as the custodian, who will help process requests for information from the public and other organizations, such as media. Regulations were also passed for processing such requests.
The policy states that a request should be submitted in writing, on form provided by the Graves County Fiscal Court, and will need to include the name, address, and signature of the person submitting the request, and a description of the records to be copied or inspected. The request should be sent to the Graves County Fiscal Court during regular office hours of Monday through Friday 8 a.m.-4:30 p.m. The request may be hand-delivered or mailed and that e-mailed or faxed requests will not be accepted.
A determination will be made within three working days from the date of an application is received, except Saturdays, Sundays, and legal holidays, regarding approval of the request, and the requestor will be notified in writing of the decision within the three-day period. Certain items may be excluded if they contain exempted information as prescribed under KRS 61.878; for example, information that constitutes an invasion of personal privacy, or public records pertaining to a prospective location of a business or industry where no previous public disclosure has been made.
Copies of the public records requested at a cost of 10 cents per page. Copies of non-written records, such as photographs, maps, material stored in computer files or libraries, etc., shall be furnished at a cost equal to the actual cost of producing copies. All fees, including any postage, must be paid in advance.
Graves County Judge-Executive Jesse Perry said the court decided to establish a policy to handle such requests.
"To put a little structure in place," he said.
Commissioners also approved advertising for bids for a generator that will service the Graves County Jail and Courthouse annex and the sale of surplus vehicles. The vehicles included a 2012 Dodge Ram, a 2014 Chevrolet Tahoe and 1999 Ford ambulance, which was used as a crime scene van. All three were from the sheriff's office.
A 2016 Dodge Charger was wrecked and totaled out by insurance.
In other business, commissioners appointed Lyndia Elder and Debbie Smith to the Graves County Extension District Board, and also approved a recommendation by the personnel committee to update its salary schedule for 2019-20, retroactive to Sept. 3, 2019, regarding employee Scotty Smith. Claims from the treasurer, October financial statements and jail reports were also accepted.
The next fiscal court meeting will take place Monday, Dec. 9, at 4:30 p.m. It will be the court's only meeting in December.